Administrative Assistant
Jennifer Temps is seeking an experienced Administrative Assistant to support district-level operations for a New York City assignment. This position requires strong organizational skills, excellent verbal communication, and the ability to manage multiple administrative functions in a structured public-sector environment.
Your Tasks
Key Responsibilities
- Maintain staff itineraries, agendas, sign-in sheets, and staffing grids
- Assist in orienting new staff
- Manage conference room scheduling and usage
- Organize recruitment packets and communicate with candidates
- Coordinate interviews and prepare/distribute interview materials
- Process and submit final HR documentation
- Track and respond to subpoenas, QA requests, SSA (OTDA) requests, and record inquiries
- Retrieve case information within required timeframes
- Monitor performance evaluation deadlines and maintain personnel files
- Pull and distribute reports, including Power BI and utilization reports
- Schedule and host virtual meetings via Zoom and Microsoft Teams
- Maintain and distribute district office contact lists
- Arrange travel accommodations and prepare travel reports
- Assist staff with expense reporting through the Statewide Financial System (SFS)
- Perform additional administrative duties as assigned
Our requirements
Minimum Qualifications
- High School Diploma or equivalent required; Associate’s degree preferred
- Minimum 2 years of administrative or office support experience
- Strong typing skills
- Proficiency in Microsoft Word and Outlook
- Strong verbal communication skills
- Ability to manage deadlines and multiple priorities
- Experience handling confidential information
- Ability to comply with background screening requirements
Preferred Qualifications
- Experience supporting HR or recruitment processes
- Familiarity with Power BI reporting
- Experience with Statewide Financial System (SFS) or similar systems
- Experience working in a government or public-sector environment
What awaits you with us
Pay Range: $18 – $28 per hour (depending on location)
Weekly pay
Direct deposit
Medical insurance options
Pre-tax commuter benefits
NYC Paid Safe and Sick Leave for eligible employees
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